Trello

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Updated On June 12, 2025

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Overview

Category: Project Management

Pricing Model: Freemium

Trello is a flexible and visual work management tool that empowers teams to ideate, plan, manage, and celebrate their work in a collaborative and organized manner. Its core structure is based on the Kanban methodology, using boards to represent projects, lists to represent stages or categories, and cards to represent tasks or ideas.

Trello's strengths lie in its simplicity, ease of use, and visual appeal. Users can easily drag and drop cards between lists to track progress, add checklists, due dates, attachments, and comments for detailed task management. The platform supports team collaboration through assigning members to cards, providing real-time updates, and integrating with various third-party applications via 'Power-Ups'. While primarily known as a project management tool, Atlassian (Trello's parent company) has been integrating AI capabilities, such as 'Atlassian Intelligence', to offer features like AI-powered writing assistance, summaries, and task breakdowns, aiming to further enhance productivity and workflow efficiency within the familiar Trello interface.

Key Features

Boards, Lists, and Cards for visual organization
Drag-and-drop interface
Customizable workflows
Checklists, due dates, attachments, and comments on cards
Team collaboration features (assignments, mentions)
Built-in automation (Butler)
Power-Ups for integrations with other tools
Multiple views (Timeline, Calendar, Table, Map) available in paid plans
Reporting and analytics (in paid plans)
Mobile apps for iOS and Android
Desktop apps for Windows and macOS
Atlassian Intelligence features (AI writing assistance, summaries, etc.) available in Premium and Enterprise plans

Supported Platforms

Web Browser
iOS App
Android App
Windows App
macOS App

Integrations

Slack
Google Drive
Dropbox
Box
Confluence
Jira
Microsoft Teams
Gmail
Outlook
Various other Power-Ups available through the Trello marketplace

Pricing Tiers

Free

$0/month

Unlimited cards
Unlimited Power-Ups per board
Unlimited storage (10MB/file)
10 boards per Workspace
250 Automation command runs per month
Custom backgrounds & stickers

Standard

$5/user/month (billed annually) or $6/user/month (billed monthly)

Everything in Free
Unlimited boards
Advanced Checklists
Unlimited storage (250MB/file)
1,000 Automation command runs per month
Saved searches
Simple reporting

Premium

$10/user/month (billed annually) or $12.50/user/month (billed monthly)

Everything in Standard
Dashboard, Timeline, Workspace Table, Calendar, and Map views
Unlimited Automation command runs per month
Workspace-level templates
Collections
Admin and security features
Priority support
Atlassian Intelligence features (e.g., AI writing, summaries)

Enterprise

Contact for Pricing

Everything in Premium
Unlimited Workspaces
Organization wide permissions
Security and compliance integrations
Power-Up administration
Free SSO & Atlassian Access
Enhanced admin controls
Dedicated support

User Reviews

Trello's simplicity is its biggest strength. It's incredibly easy to set up a board and start managing tasks. The drag-and-drop interface is intuitive, and it's great for visual thinkers. The free plan is quite generous for small teams or personal use.

Pros

Simple interface, easy to learn, visual board layout, good for small projects and teams, generous free tier.

Cons

Can become cluttered with large, complex projects; limited features compared to more robust project management tools in the free plan; reporting capabilities are basic.

Capterra

We use Trello for marketing campaigns and editorial calendars. It's fantastic for visualizing workflow stages. The Power-Ups extend its functionality significantly. We recently started using the Atlassian Intelligence features for summarizing long card discussions, which is helpful.

Pros

Excellent visual workflow management, flexible for various use cases, extensive integrations via Power-Ups, good for collaboration.

Cons

Lack of built-in time tracking (requires Power-Ups), not ideal for very complex dependency management or Gantt charts in basic versions, paid tiers can add up for large teams.