Reclaim.ai

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Updated On May 13, 2025

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Overview

Category: Productivity

Pricing Model: Freemium

Reclaim.ai is an intelligent AI-powered scheduling and time management tool designed to automatically optimize your calendar for focus, tasks, habits, and meetings. It works by connecting to your existing Google Calendar(s) and dynamically finding the best time slots for your priorities, ensuring your time is effectively allocated and protected.

The core strength of Reclaim.ai lies in its adaptive AI that goes beyond simple time blocking. It intelligently schedules and reschedules tasks based on their priority and deadlines, ensures personal habits (like lunch or exercise) are consistently honored, and facilitates smart 1:1 meeting scheduling by finding mutual availability. Its value proposition is to reduce the cognitive load of manual scheduling, defend focused work time against interruptions, and create a flexible yet structured calendar that reflects true priorities. Features like customizable buffer times, travel time, decompression breaks, and "no meeting days" further enhance its ability to create a sustainable and productive schedule.

Reclaim.ai significantly enhances productivity by automating the complex process of time orchestration, allowing users to dedicate more mental energy to actual work rather than planning it. It improves efficiency by minimizing scheduling conflicts and optimizing meeting times. For individuals and teams, it fosters better work-life balance by ensuring personal commitments and breaks are integrated into the workday. The tool empowers users to regain control over their schedules, reduce burnout, and consistently make progress on their most important goals.

Key Features

AI-powered smart time blocking for tasks, habits, and meetings.
Automatic scheduling and dynamic rescheduling based on priorities.
Flexible and intelligent habit scheduling (e.g., lunch, exercise).
Smart 1:1 meeting scheduler finding mutual availability.
Task integrations with popular project management tools (Google Tasks, Asana, Jira, ClickUp, Linear, Todoist).
Calendar synchronization across multiple Google Calendar accounts.
Customizable buffer time and travel time between events.
Automatic decompression time scheduling after meetings.
Personalized Scheduling Links for easy external meeting booking.
Slack status synchronization based on calendar events.
No-Meeting Day enforcement and policies.
Support for color-coding and event categorization.

Supported Platforms

Web Browser
Google Calendar (via integration)
Google Chrome Extension
API Access

Integrations

Google Calendar
Google Tasks
Slack
Zoom
Google Meet
Todoist
Asana
Jira
ClickUp
Linear
Raycast
Zapier

Pricing Tiers

Free

$0/month

Task Scheduling: Basic
Habit Scheduling: Unlimited
Smart 1:1s: Up to 3/month for internal & external
Calendar Sync: 1 Google Calendar
Scheduling Range: Up to 3 Weeks
Buffer Time & Travel Time: Basic
Decompression Time: Basic
Slack Status Sync
Google Tasks Integration
Todoist Integration (basic)

Starter

$8/user/month (billed annually) or $10/user/month (billed monthly)

All Free features, plus:
Task Scheduling: Advanced (dependencies, subtasks)
Smart 1:1s: Unlimited for internal & external
Scheduling Links: Unlimited
Calendar Sync: Up to 5 Google Calendars
Scheduling Range: Up to 8 Weeks
Buffer Time & Travel Time: Advanced
Decompression Time: Advanced
No Meeting Days
Project Management Integrations: Asana, ClickUp, Jira, Linear, Todoist (advanced)
Zapier Integration
Zoom Integration
Google Meet Add-on

Business

$12/user/month (billed annually) or $15/user/month (billed monthly)

All Starter features, plus:
Smart 1:1s: Advanced (team availability, custom branding)
Scheduling Links: Advanced (team links, round robin, custom branding)
Calendar Sync: Up to 15 Google Calendars
Scheduling Range: Up to 12 Weeks
Team Features: Team tasks, availability reporting, company-wide scheduling policies
Priority Support

Enterprise

Contact for Pricing

All Business features, plus:
Custom Scheduling Range
SAML SSO
SCIM Provisioning
Dedicated Account Manager
Custom Onboarding & Training
Premium Support
Advanced Security & Compliance

User Reviews

Reclaim.ai has been a game-changer for my productivity. It intelligently schedules my tasks and habits around my meetings, ensuring I actually have time for focused work.

Pros

Automated time blocking, intelligent scheduling, protects focus time, great for managing recurring habits.

Cons

The UI can sometimes feel a bit busy, occasional sync delays with calendar (though rare).

Capterra

The best part about Reclaim is how it takes the mental load off scheduling. I just tell it what I need to do, and it finds the time. The 1:1 scheduler is also fantastic.

Pros

Reduces scheduling effort, smart 1:1s, flexible for changing priorities, helps maintain work-life balance.

Cons

Initial setup can take a bit to get used to all the features. Sometimes it's *too* good at filling up the calendar if not configured carefully.

Product Hunt User Comment

Been using Reclaim for months. It's the only tool that has truly helped me defend my focus time. The Slack integration for status updates is a nice touch.